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Cleaning contracts are a vital part of the facilities management industry. According to Thimble, the cleaning industry will reach $76 million this year. What does this mean for you?
Lucrative opportunities for growth, development, and expansion.
Luckily, you’ve arrived here at Hudson! In this blog, we’ll clear the confusion when it comes to cleaning contracts. By the end, you’ll know your way through the RFP process, and you’ll be confident in winning these bids.
In fact, for those who need it, here are some of the codes for cleaning services…
Just in case, you can check out the NAICS website to double-check for yourself.
It’s incredibly important to make sure you have a range of clients for your cleaning contracts. These need to be from state, local, and federal sources. The main benefit from this is that you now have experience with government contracts. As well, you have an assured revenue source if they experience cutbacks, which can be devastating for businesses. Ultimately, the more diversified your cleaning contracts are, the more confident you’ll become in bidding for contracts.
Managing your bid is super important, but some companies find it difficult to stick to the deadlines. If you don’t get the cleaning proposal in on time, it can jeopardize your bidding capabilities. A late proposal means no win, no matter how amazing the proposal is. So be proactive with your time! Make sure that your team has internal deadlines. Allowing plenty of time for writing and submitting gives you many benefits, including time to review and proofread properly. Organize progress meetings with the team to make sure that everyone knows what is going on. These meetings help with team morale as people are collectively viewing their contributions towards the end goal of bid submission.
The major pull for most contractors when looking into government cleaning contracts is longevity. Private contracts are shorter in length, on average 1-2 years, whereas government contracts can last up to 5 years. This allows you to have a sustainable source of revenue whilst you grow and develop your business. Unlike private contracts, it also allows you to leisurely search for alternative government contracts.
Obviously one of the biggest advantages of government cleaning contracts is good pay. The budget for federal contracts can be expansive. For instance, during the pandemic, the government recorded $682billion in awarded government contracts. It’s true that commercial contracts can be lucrative (such as office cleaning contracts), but government contracts offer more stability.
The government also needs to be transparent, due to strict policies/federal regulations for the transactions it makes with companies.
We’ve had this question asked quite a few times, and the answer is simple. As the prime contractor, you’re supplying the majority of the contract. As the subcontractor, you’re working to provide part of the contract, alongside other subcontractors. Working as a subcontractor, you’d be under the prime contractor. It’s strongly advised when starting out in contracting to begin subcontracting first. It supplies invaluable experience to any fresh vendor looking into cleaning contracts.
During the bidding process, you may be offered the opportunity to have a site visit. This is one of the best ways to see exactly what you’re working with. You can ask further questions, take rudimentary measurements, and produce a more competitive price.
You should be considering the size of the room/area, fixtures, surface materials and item counts.
Cleaning contracts require definitive evidence of your abilities as a cleaning company. One way you can showcase this is through your case studies. Case studies give the buyer a true snapshot of working with you. Due to similar previous work, the buyer can more accurately see how you’ve solved mutual problems.
Most, if not all, contracts will have some expectations when it comes to grammar. Ensuring that your bid flows and reads well has a major impact on your final bid proposal.
So how does one achieve this?
Get your friends/colleagues with a critical eye to look over the document. If you don’t feel confident enough in the bid, use a professional Bid Writer. We offer this service through RFP Mentor.
The value in understanding the client during the bidding process for a cleaning contract can’t be understated. If you don’t know about the buyer and their requirements, how can you hope to win? This is done through clarification questions. If you’re working with the government, you can send over a comprehensive list of questions to your contracting officer. Here are two tips when it comes to making the list:
It should be a given that the vendor needs to define how they’ll fulfil the contract goals.
But too many businesses don’t do this properly, and it costs them dearly. So, make sure that your plan hinges on your company’s strengths. How are your cleaning services more efficient and cost-effective than your fellow contractors? Make a list with the buyer’s outlines and tick them off as you progress through the proposal.
So, we’ve hit the end of the road when it comes to cleaning contracts…
We’ve covered so many topics today, what if you need a recap?
Hudson has your back!
Sometimes you just don’t have the time, resources, or experience to formulate a winning response. Luckily for you, we provide three bid and RFP writing support services. Our Bid Writing Consultants have over 60 years of bid writing experience and an 87% success rate. We can help you see success with your next bid.
Our RFP Writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority.
Our RFP Writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.
Have you already written a bid but need a second pair of eyes to review your work? Our RFP Mentor service will do just that. Simply send over your bid responses and the solicitation documents.
Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.
Do you need help with preparing a bid proposal? Proposal Ready can help businesses that are new to bidding or those in need of rejuvenating their content.
Our Bid Consultants will create:
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Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.
