Table of Contents
Naturally, you’ve arrived here to get the best advice on writing responses to a commercial cleaning proposal. You’ve come to the right place. With the right tips and some prior knowledge, you’ll be well equipped in responding to commercial cleaning proposals.
Generally, if a company desires commercial cleaning services, they can publish an opportunity, offering the contract to the right bidder. Your company will scope the opportunity and write a response. With regards to a commercial cleaning proposal, the client could be a:
1. Retail store
2. Factory
3. Office
4. Restaurant
5. Healthcare/medical facility
6. School
7. Government facility
8. Research and development facility.
Here are some of the components of a commercial cleaning proposal…
This could mean including an address and a short summary of their industry/service. The more specialized the buyer is, the more important this section will be in your bid.
What days does the buyer expect your cleaners to come in? What tasks will you need to complete each day? What specific services are required of you? When does the company need these services to be completed? All these and more could be discussed in this part of the commercial cleaning proposal.
Should the contract run its course, the company may include terms of extension. They’ll also include their desired duration for the contract.
If the buying commission is a research facility for example, the specific materials they need should be outlined. If they don’t include this, it could encourage janitorial services that can’t fit the bill to bid. This will mean wasted time for both the buyer and the bidders if the wrong janitorial company is chosen.
What specifically will turn heads in the buying commission? They’ll discuss this here. It could be how many years you’ve been in the industry or if you’ve worked on similar projects. Following this, they may want specific references detailing your time with previous clients. What qualifications are they looking for?
Now we’ve got the common elements of the proposal out of the way, what should you put in your response?
This could be per square foot, or hourly…As long as you stick to one, you’ll be communicating your consistency.
With everything considered, (especially if you’ve had an office walkthrough) you’ll be providing the overall cost. Make sure this cost is as realistic as possible, as the buyer won’t appreciate unannounced price increases. Your reputation will be higher if you stick to these costs, and you’ll have a strong reference for the future.
This is where you’ll be outlining your understanding of the proposal, and what you’ll do to meet their demands. This could mean giving detailed descriptions of the jobs such as:
A. Ground floor – Cleaning reception, vacuuming entrance
B. 1st floor – Washing windows, cleaning vents
C. 2nd floor – Vacuuming floors
D. 3rd floor – Polishing surfaces
E. 4th floor – Cleaning restrooms.
Sounds too obvious, right? But too many companies get concerned with the specifics and forget the impact of wonderful customer service. This aspect makes or breaks your company, as the client will be acutely aware of your conduct.
With regards to commercial cleaning proposals, this could mean thanking them for considering your company. During the bidding process, it’s imperative that your conduct with them remains professional.
What sets you apart? Why do you do what you do? All these questions and more flesh out your mission as a company. For example, you could state that you’re focused on being green and sustainable, focusing on recycling waste or reusing materials.
Nothing sells a company quite like previous clients. With the right collection of positive experiences and previous contracts, it helps relieve the buyer of their potential fears. As well it encourages the buyer to look through your previous work, and how you’ve acted on feedback. Commercial cleaning proposals will outline what the buyer is looking for so tailor your response.
The company is aware of what cleaning is needed. But providing the direct impact you’ll make on the buyer is powerful.
• What will it mean for the buyer’s employees?
• What does a clean workspace mean for them?
• How does it achieve higher levels of safety?
• Will visitors to the site be impressed with the space?
All these and more could be included as the direct impact of your work. It’ll excite the buyer as they won’t have considered this. Ultimately, once you’ve got this down, the buyer will be reassured that you completely understood the commercial cleaning proposal.
Now you’ve got good quality information on how to tackle commercial cleaning proposals. For those who need it, here’s a recap of the blog:
• The function of a proposal
• 5 components of a commercial cleaning proposal
• Things to include in your response
• 3 tricks for upping your game in bid writing.
Don’t have the time to write winning bid responses in-house? Don’t worry, our Bid Consultants can help. We provide three bid and RFP writing support services.
Our RFP Writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority.
Our RFP Writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.
Have you already written a bid but need a second pair of eyes to review your work? Our services will do just that. Simply send over your bid responses and the solicitation documents.
Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.
Do you need help with preparing a bid proposal? Proposal Ready can help businesses that are new to bidding or those in need of rejuvenating their content. Our Bid Consultants will create:
• Three designed and company-branded case studies
• Five company branded and professionally designed resumes for key personnel
• One company branded bid proposal credentials document that can be used to respond to future RFPs.
All information and data on this blog site are for informational purposes only. Hudson Outsourcing LLC makes no representations as to accuracy, completeness, suitability, or validity, of any information. Hudson Outsourcing LLC will not be liable for any errors, omissions, or any losses, injuries, or damages arising from its display or use. All information is provided AS IS with no warranties and confers no rights.
Hudson Outsourcing LLC will not be responsible for any material that is found at the end of the links that may be posted on this blog site.
Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.
