Table of Contents
It’s likely that you wouldn’t go into business with an organization unless you know something about their contractor past performance Facts that’ll earn your trust. Their work ethic. Do they bring results? Are they a pain to deal with? The list goes on. And those are important questions to have answered. Because, ultimately, no matter what industry – you’re still dealing with people. So, it’s important to be sure that you’re working with the right kind.
As it turns out, most government organizations divvy out their contracts similarly. They want to know more about your reputation as a vendor. Contractor past performance is a great measuring tool to show your reliability. Government entities frequently refer to the PPI (Past Performance Information) from up to three sources. And they’ll pair those up with references for each. If your competitors are trying to win on price, you can still get the edge with strong PPI. And a knockout proposal – which one of our bid writers can help you with.
Magic. Or… a comprehensive three-step process. Kicking things off by digging into the Past Performance Information Retrieval System – more on this below. Followed by the company’s performance self-assessment reports. And wrapping it up with outside sources for objective evaluation.
After they’ve compiled all necessary data, they move onto the next phase. Validating. This consists of using a rating system (usually color-or-number-coded). Or by using an adjective system: from unsatisfactory to excellent. This just depends on that organization’s preference of evaluating a contractor’s past performance.
Oh, you mean the Performance Information Retrieval System? Yeah, that’s a mouth full. Let’s stick with PPIRS moving forward.
So how does this work? When a contractor completes a project, the organization (or Government Owned Entity) will evaluate the outcome. Keep in mind, this evaluation doesn’t necessarily happen upon completion. Some interim contracts can be reviewed after an agreed timeline. The position of the person who conducts evaluations varies. Sometimes it’s a Contracting Officer, or a contracting Officer’s Representative, or a Contracting Officer’s Technical Representative. Once the evaluation is done, all information is entered into that system with the enormous acronym. PPIRS, in case you forgot.
You’ll want to “due” this before the deadline. See what we did there? Anyway, getting the right references is a painstaking process. But necessary to best showcase your contractor past performance. Which is why you don’t want to be scrambling last-minute to get it done. Give them a heads up if you’re planning to stick their names in the proposal. That way they aren’t surprised by a “random” phone call. Typically, a member of the technical Evaluation Panel (TEP) will be the one reaching out.
Key considerations when selecting references:
The government will consider some references of your contractor past performance as more relevant than others. Not arbitrarily. They weigh this based on:
Make sure you always include the reference’s contact information and a summary of the projects you’ve worked on for them.
Fair question. When conducting an assessment of your contractor past performance, they’ll consider a few important factors:
Looking for support with your next bid?
Sometimes you just don’t have the time, resources, or experience to formulate a winning response. Luckily for you, we provide three bid and RFP writing support services. Our Bid Writing Consultants have over 60 years of bid writing experience and an 87% success rate. We can help you see success with your next bid.
Our RFP writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority.
Our RFP writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.
Have you already written a bid but need a second pair of eyes to review your work? Our RFP Mentor service will do just that. Simply send over your bid responses and the solicitation documents.
Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.
Do you need help with preparing a bid proposal? Proposal ready can help businesses that are new to bidding or those in need of rejuvenating their content.
Our Bid Consultants will create:
All information and data on this blog site are for informational purposes only. Hudson Outsourcing LLC makes no representations as to accuracy, completeness, suitability, or validity, of any information. Hudson Outsourcing LLC will not be liable for any errors, omissions, or any losses, injuries, or damages arising from its display or use. All information is provided AS IS with no warranties and confers no rights.
Hudson Outsourcing LLC will not be responsible for any material that is found at the end of the links that may be posted on this blog site.
Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.
