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Are you writing cleaning proposals but aren’t seeing success? Luckily for you, we’re experts in writing winning proposals. We’ve put together a list of ways to improve your cleaning proposal.
If you’re new to solicitations, you may be wondering what a bid proposal is. You may also be wondering how bidding for work can grow your business. You’re not alone!
A bid proposal is a detailed document explaining exactly what your cleaning business will do for the buyer. A buyer releases a bid proposal when they want to solicit a good or service. Vendors will then complete a cleaning proposal detailing how they will meet the buyers’ requirements. They will also state why they’re the best business for the job, including previous contract examples and unique selling points.
A good cleaning proposal will often detail the following information:
When compiling a cleaning proposal, you want to be demonstrating how you’re different from your competitors. What makes your business unique? What are your USPs? The buyer may have to evaluate tens to hundreds of proposals depending on the size of the bid. Why should they hire you over the others?
Finding an answer to this early on can help you form your response. Decide on your win themes. This can help you convey why you are better than the rest. You want to be persuasive in your cleaning proposal.
It’s important that you keep up to date with relevant policy and procedure changes. After the COVID-19 pandemic, cleaning has obviously ramped up across the globe. Your cleaning proposal should state that you are updated with all necessary procedures needed. This may be the use of certain PPE, or chemicals to do the job thoroughly. This will demonstrate that you are current, reliable, and professional.
In order to write a winning cleaning proposal, you need to demonstrate that you have past relevant experience. Having a bank of strong past examples of fulfilled contract work can also save you time when submitting your response. Especially if you select past examples that are similar to the proposed project at hand. They can strengthen your response and reiterate your ability to fulfill the scope of work.
Buyers want to see how successful you have been in the past when fulfilling similar contracts. When providing your case studies, you could also note any obstacles encountered and how you overcame them. This shows your initiative and flexibility.
You may be required to provide up to three past examples that demonstrate your technical capability in the market. When answering, remember that each bid should be tailored, compelling, and fitting with the specification. It’s also worth noting the timeframe when presenting your previous examples.
Including testimonials from previous clients in your cleaning proposal can help demonstrate client satisfaction. You need to make sure your cases studies are:
When writing your cleaning proposal, you should state how you can benefit the buyer. Do your research on the buyer. This can help you plan your response, especially in the public sector. The commissioner may have certain targets or objectives they need to meet each year when doing business. This gives you an advantage as a small business. This is because many businesses and public entities have targets to work with SMEs.
Additionally, smaller businesses are likely to be more sustainable. You may be using environmentally friendly cleaning products or working towards being carbon neutral/negative. Working with businesses that do this is a big bonus for bigger businesses or public entities.
Can you arrange a site visit with the buyer where you can visit the facility and assess it first-hand? If so – great! You’ll be in a much better bidding position. Site visits can be a very useful tool while tendering for janitorial cleaning bids.
As we’ve just mentioned, the more information you have before bidding, the better. Physically seeing the floor types, for instance, gives you a clearer view of the scope of the work. There’s only so much you can envisage from the black and white words of a tender specification. In a site visit, you can physically assess all parts of the building(s) where the job will take place. In doing so, you may want to consider:
A first-hand assessment of the site allows you to create a much more meaningful proposal. You can note the difficulty levels of different areas and better prepare for how the job will unfold, for instance. This helps you to finetune your timescale and workforce, to be as accurate as possible.
Remember to follow all necessary safety precautions during site visits, such as wearing a mask and maintaining social distancing.
Hopefully, you have a better idea of how to tackle your cleaning proposal. If you break it down, it can seem a lot less daunting with multiple benefits. Remember to demonstrate why the buyer should choose you over your competitors. Be persuasive in your writing.
It’s important that you keep up to date with relevant health and safety procedures. This will show that you have your finger on the pulse. Including relevant contract examples can demonstrate your capabilities. Keep them relevant and don’t exaggerate as they may be contacted by the buyer. Where possible you should go on a site visit. It can help you get a better idea of the environment you may be working in.
Not got the time to write winning bid responses in-house? Don’t worry, our Bid Consultants can help. We provide three bid and RFP writing support services.
Our RFP Writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority.
Our RFP Writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.
Have you already written a bid but need a second pair of eyes to review your work? Our RFP Mentor service will do just that. Simply send over your bid responses and the solicitation documents.
Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.
Do you need help with preparing a bid proposal? Proposal Ready can help businesses that are new to bidding or those in need of rejuvenating their content.
Our Bid Consultants will create:
All information and data on this blog site are for informational purposes only. Hudson Outsourcing LLC makes no representations as to accuracy, completeness, suitability, or validity, of any information. Hudson Outsourcing LLC will not be liable for any errors, omissions, or any losses, injuries, or damages arising from its display or use. All information is provided AS IS with no warranties and confers no rights.
Hudson Outsourcing LLC will not be responsible for any material that is found at the end of the links that may be posted on this blog site.
Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.
