Table of Contents
Contractor Past Performance Information (PPI) is information regarding a contractor’s actions taken under a previous contract. This is an indicator of future performance and experience — the most relevant factors officials use to award a contract.
Evaluation systems used:
The past performance evaluation should consider:
Evaluations of a contractor’s past performance should utilize a team approach, involving other specialists to conduct the most thorough and effective assessment.
This helps the government as the Department of Energy Acquisition Regulation (DEAR) requires the Contracting Officer (CO) to assess whether choosing a contractor is in the government’s best interest.
The Federal Acquisition Regulation (FAR) define past performance as information on the contractor’s past awarded contracts provided to GOEs for source selection. According to the FAR, past performance should be an important element of every evaluation and contract award.
In 2013, the FAR issued the New Uniform Approach to standardize the PPI evaluation process.
COs must prepare:
Before obtaining the evaluation, you must have:
The evaluation should include a review of:
Upon concluding the evaluation, a written report should be conducted identifying the method and the findings of the contractor’s PPI. Then, there should be an identification of the contractor’s strengths and weaknesses to help in the overall decision-making.
Ultimately, the report should go to the Head of the Contracting Activity and the Headquarters Office of Contract Management.
When the Technical Evaluation Panel (TEP)/CO receives the contractor’s proposal and PPI, they will assign them a performance risk rating reflecting the contractor’s ability to meet job demands. A negative/null finding can produce a high performance risk rating.
Government Owned Entities (GOE) rely on PPIRSs and other sources to evaluate a contractor’s past performance.
Many agencies not listed as references can still be contacted for information regarding a contractor’s previous employment. However, the references a contractor does provide must be warned early in advance.
A contractor will need to:
In the majority of government solicitations, the contracting organization requires a minimum of three references.
They also require a rating of:
The CO will evaluate a contractor’s ability to meet these requirements and enter the information into the PPIRS through the Contractor Performance Assessment Reporting System (CPARS) for future sourcing requirements.
As aforementioned, COs must evaluate the quality of service, meeting schedule deadlines, effective cost control, good business relations and meeting overall customer satisfaction.
These categories are rated using either:
Key things to remember:
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