3 things you NEED to know for technical proposal writing

Technical proposal writing is the process of turning technical requirements into easy-to-read, customer-friendly documents. Generally, the idea is to convert complicated ideas into laymen’s terms.

Companies will typically use this type of writing to respond to RFPs as part of the competitive bidding process. In this context, businesses are pitching their products or services to the buyer in order to secure contracts.

3 tips for technical proposal writing – How to write a bid and win!

1. Don’t get too complicated

When it comes to technical proposal writing, it can be easy to get carried away with complex jargon. Depending on the contract you’re going for, this might be appropriate.

However, it’s important that you don’t overload your RFP response with technical terms. This is because there’s a good chance that the buyer isn’t an expert in your field. If that’s the case, then overusing technical, complex jargon might confuse them. And that certainly won’t help you win the bid!

2. Demonstrate added value

Another tip for technical proposal writing is to demonstrate added value in your RFP response. Basically, you need to show the buyer that you have more to offer than your competitors.

How you do this will depend on the contract you’re bidding for, the buyer, and your business. Examples of added value include:

Economic

• Paying staff a living wage
• Tackling the gender pay gap
• Taking steps to combat long-term unemployment
• Creating jobs and feeding back into the local community.

Social 

• Improving equal opportunities
• Supporting COVID-19 recovery
• Showing a commitment to health and wellbeing
• Upskilling staff
• Giving back to the local community, e.g., through volunteer work.

Environmental

• Paperless work environment
• Taking steps to reduce carbon emissions
• Reducing the use of single-use plastics
• Using environmentally safe cleaning chemicals
• Tackling climate change.

3. Edit, edit, edit

For technical proposal writing, it’s incredibly important that you proofread and edit your work. While this step is often overlooked, it’s a crucial step in the bidding process.

Let’s imagine that the buyer is faced with two RFP responses. Both businesses are more than capable of delivering the work, and, so far, they’re neck and neck. However, while one response is full of spelling and grammatical errors, the other is completely error free. Which response do you think is going to impress the buyer the most?

That being said, we know it can be difficult to thoroughly proof your own writing. Especially when you’re working with lengthy documents. To overcome this, however, you could try the following:

• Ask someone else to proofread your bid, such as a peer or work colleague
• Wait a few days before proofreading your own response, so you can look at it with fresh eyes
• Use a professional review service, such as RFP Mentor.

In summary

 Technical proposal writing is the process of converting complex jargon into customer-friendly text, using clear, simple language. This is typically done as part of the bidding process, whereby businesses respond to RFPs to secure contracts.

There are certain things that businesses can do to improve their technical proposal writing. These include:

• Avoiding overly complex language – it needs to be easy for the buyer to understand
• Demonstrating added value in your RFP response
• Proofreading and editing your bid response, ensuring it is completely free of mistakes.

Need support writing your next bid? 

Not got the time to write winning bid responses in-house? Don’t worry, our Bid Consultants can help. We provide three bid and RFP writing support services.

Our services

RFP Writing

Our RFP Writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority.

Our RFP Writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.

RFP Mentor

Have you already written a bid but need a second pair of eyes to review your work? Our RFP Mentor service will do just that. Simply send over your bid responses and the solicitation documents.

Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.

Proposal Ready

Do you need help with preparing a bid proposal? Proposal Ready can help businesses that are new to bidding or those in need of rejuvenating their content.

Our Bid Consultants will create:

• Three company branded case studies
• Five company branded resumes for key personnel
• One company branded bid proposal credentials document that can be used to respond to future RFPs.

Find more helpful tips and advice in our blogs. We cover topics including: 

• Working with RFP Writers
• Government bids
• Federal contract bids
• RFP cover letters
• Government RFPs
• Bid proposals
• Federal government RFPs
• RFP Consultants
• How technical Bid Writers can help your business
• State bids
• Government contract consultants
• And many more.

 

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Hudson Outsourcing LLC will not be responsible for any material that is found at the end of the links that may be posted on this blog site. 

Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.