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Caffeine! Who’s doesn’t? Then, our Bid Writers will meet (at the moment, virtually) to discuss the plan of action for the day. We call this a “huddle”. It allows the team to talk through all the live RFP projects and any challenges they’re facing.
Huddle complete, it’s time to put pen to paper. Or, more accurately, fingers to keys.
In this blog, we will guide you through a typical day in the life of our Bid Writers. Our writers go by a variety of interchangeable names such as RFP Writers, Bid Writers and RFP Consultants. We will look at their daily activities, responsibilities, skills, and perks of the job. Let’s start at the beginning.
Over the years, we have welcomed both experienced and brand-new Bid Writers to our team. Regardless of their knowledge, every member of the team completes our Hudson Academy training. This is the same for all departments, across every division of Hudson Outsourcing.
Hudson Academy ensures that all our people are on the same wavelength. Ultimately, we want to achieve our goals as an organization and every role has its part to play. The training encompasses both role-specific and group knowledge sharing.
We are proud to say that our Hudson Team is made up of a diverse and dynamic range of people. Our Bid Writers are a tight-knit team of talented individuals with a passion for helping businesses grow.
To ensure consistency in every bid, we have a clearly documented bid writing process. All our RFP Writers follow the guidelines and comply with best practice.
Bid writing might sound one-dimensional to those who are new to the profession, but really, it’s anything but. One of the most important aspects of bid writing is sticking to often tight deadlines. This means that prioritizing and managing your workload is a large part of the job.
Ultimately, Bid Writers work to complete RFPs and other forms of responses on behalf of clients. However, many tasks need to be completed in order to do this, such as;
Due to the nature of the role, Bid Writers are often one of the most critical functions in any business. Every day, they proactively pursue new business opportunities to drive the organization forward.
As with any role, our Bid Writers have certain responsibilities that they are solely accountable for.
Our services were designed to ensure that we can support businesses of any size. No matter what their previous solicitation experience is, we can help them see success.
When our Bid Writers craft responses as part of our RFP Writing service, they keep the buying organization in mind. They put themselves in the evaluator’s shoes to create responses that directly address their requirements. They know that most evaluators will be confronted with numerous RFP submissions, all with very similar content. Therefore, their bid must stand out. It must also be formed of short sentences that convey the information clearly and concisely.
Our RFP Mentor service was created to help businesses submit their bids with confidence. Often, a second pair of eyes can make all the difference. Our team can spot errors that you may have overlooked.
Here, our RFP Writers are responsible for providing the client with constructive feedback to help them improve their response. To do this, they will once again put themselves in the buyer’s position. They will analyze the responses against the solicitation documents to ensure you have answered the requirements. Our Bid Writers will also ensure that you impress the buyer by highlighting areas where more information could be added. Finally, they will check for any spelling or grammatical errors that could hinder your chance of success.
An important part of our bid writing process is making sure that the client is well-informed throughout. At each stage, our RFP Writers will contact the client to explain where they are up to. They will also take the time to get to know and understand the client and their organization. This helps our Bid Writers to extract the information they need from the client and create an accurate, compelling response.
Hudson is a multi-disciplinary bid writing consultancy. Our Bid Writers work with businesses in a plethora of industries including:
Experience in numerous industries helps us to support more businesses. Our Bid Writers are not limited to one just industry.
In order to see success, Bid Writers have to possess a niche skillset.
Unfortunately, in bid writing, deadlines are unavoidable. Bid Writers need to have excellent time and project management skills in order to be successful. It’s not enough to write exceptional responses if you don’t submit them on time. There are no second chances, if you miss the submission deadline there is nothing you can do about it.
In order to ensure that deadlines are met, we develop a bid plan before commencing work. The bid plan outlines exactly what is needed from the client and what they can expect from the Bid Writer. It is a team effort and both need to work together to ensure your bid is the best is can be.
Bid writing isn’t about selling novels, it’s about persuading the buyer that you’re the best business for the job. Buying organizations want to see concise answers that demonstrate your technical capabilities. However, this doesn’t mean providing 100-word answers where the buyer asks for 500. It also doesn’t mean cramming responses with technical jargon that they might not understand. Bid Writers must balance succinct information (with as much detail as possible) and simple language that everyone can understand. Sound easy? Probably not. That’s why companies outsource bid writing to professionals like us.
Most businesses that undertake bid writing as an avenue to securing new contracts have strategic bid support. Whether internal or external, their Bid Writers are able to think ahead and strategize their moves. This could be in the form of attending site visits to gain intelligence or responding to an RFP. Good Bid Writers will be strategic thinkers who look at the bigger picture.
It goes without saying that the bids you submit should be accurate and showcase your business in the best light. A Bid Writer simply cannot do this if they haven’t done their research. The most successful RFP Writers will be curious in nature and have a thirst for knowledge. Before commencing any written work, Bid Writers should first get to know the client, understanding their unique selling point (USP). This usually includes research such as:
Due to the importance of a Bid Writer’s role, there are many perks to be gained.
Bid Writers help companies grow. Therefore, an RFP Writer has the unique advantage of having crucial involvement in the success of a company.
For example, our Bid Writers have seen the following results for our clients;
Multi-disciplinary Bid Writers never stop learning and enhancing their experience. With every bid they write, their knowledge of an industry improves. This means that no two days are the same and our Bid Writers stay motivated and determined to win.
Our Bid Writers have worked with micro businesses, SMEs, growing organizations, and large, international companies. Communicating with a variety of clients helps our RFP Writers to see how their work supports organizations at all levels. Our experience has led us to develop a handy downloadable RFP Cover letter template. You can download it for free and customize it for your business.
With almost two decades of experience, our Bid Writers have supported over 700 businesses globally. They proudly hold an 87% success rate, and they always write to win.
When working with us, you can expect to receive an exceptional level of customer service. Hudson Outsourcing was built with the client in mind, and we maintain this notion across all our services.
Our RFP Writing service is the perfect solution to ensure that you submit a high-quality bid, even when you’re busy. Our RFP Writers will break down the solicitation documents, allowing you to see what the bid and the contract involves. This will help to ensure that you have all the specified evidence and meet the requirements of the contracting authority. Our RFP Writers will then craft persuasive, high-quality responses, attach supporting evidence and even submit the bid on your behalf. Upload the solicitation documents for a free quote.
Have you already written a bid but need a second pair of eyes to review your work? Our RFP Mentor service will do just that. Simply send over your bid responses and the solicitation documents. Our writers will then assess your work, ensuring that your responses are in line with the specification. They will also check for any spelling or grammar errors. You can then submit your bid with confidence. Upload your work for a free quote.
Do you need help with preparing a bid proposal? Proposal Ready can help businesses that are new to tendering or those in need of rejuvenating their content. Our Bid Consultants can offer you proposal writing services, creating:
Get in touch for a free quote.
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Because the information on this blog is based on Hudson Outsourcing LLC’s own opinion and experience, it should not be considered professional financial investment advice. The ideas and bidding strategies should never be used without first assessing your own personal and financial situation, or without consulting a financial professional. Hudson Outsourcing LLC’s thoughts and opinions will also change from time to time as the market changes and as Hudson Outsourcing LLC develops.
